DesignFlow AI — Ninety Specialists in Your Studio's Voice
DesignFlow AI

Ninety specialists for your practice — speaking in your studio's voice.

A downloadable pack of purpose-built specialists, the Firm Voice Calibrator, and automation schedules — installed into your own Claude, working alongside your Studio OS.

→ AI works better when your practice is organised first.

Get the pack — £47 See the specialists ↓

One-time purchase · works inside your own Claude · 14-day satisfaction guarantee

Most AI tools are horizontal — they work for any business. DesignFlow AI is vertical. It understands RIBA stages, CDM, planning, FF&E schedules and the rhythms of a design practice. It isn't a tech product that learned about architecture — it's an architecture practice that learned to use AI.

~90 specialists RIBA stages 0–7 Firm Voice Calibrator Automation schedules £47 one-time
The specialists

A specialist for every job a practice actually does.

38
Architect specialists
Stages 0–7
28
Interior Designer specialists
Stages 0–7
38
Studio Operator specialists
Across all stages
4
Advanced capabilities
All roles
Stage 0
Strategic Definition
  • Feasibility Analyst
  • Planning History Researcher
  • Client Brief Developer
Stage 1
Preparation & Briefing
  • Project Brief Writer
  • Survey Coordinator
  • CDM Advisor (Early)
Stage 2
Concept Design
  • Design & Access Statement Writer
  • Mood Board Brief Writer
  • Planning Policy Checker
Stage 3
Spatial Coordination
  • Coordination Issue Tracker
  • FF&E Specification Writer
  • RFI Handler
Stage 4
Technical Design
  • Building Regs Compliance Checker
  • NBS Specification Assistant
  • Tender Document Preparer
Stage 5
Manufacturing & Construction
  • Site Visit Report Writer
  • Valuation Reviewer
  • Programme Monitor
Stage 6
Handover
  • Snagging List Manager
  • O&M Manual Compiler
  • Final Account Reviewer
Stage 7
Use
  • Post-Occupancy Evaluation Writer
  • Defects Liability Tracker
  • Referral Request Writer
Studio Operator

Run the business — across every stage

Business Development Marketing & Visibility Finance & Fees Client Management Team & Operations Thought Leadership
Advanced capabilities

Four tools that sit across every role and stage.

Product Finder

Searches the web in real time for products and materials matching your brief — material, sustainability credentials, country of supply, budget — and returns a structured shortlist with suppliers, specs and links, ready to paste into a procurement schedule.

Inspiration Image Sourcer

Reads the client brief and design direction, then searches design reference sources for inspiration images — organised by theme (materials, lighting, spatial quality, colour) with source links and notes on why each was chosen.

FF&E & Finishes Schedule Creator

Builds structured FF&E and finishes schedules from mood boards, product references, or even uploaded drawings — reading room names and areas to pre-populate the right categories, room by room, ready to export to Excel or Notion.

Firm Voice Calibrator

The foundation · set up once

The layer that makes every other specialist sound like your firm, not generic AI. Set up once at onboarding; applied to every output forever. This is the difference between a tool you use occasionally and one that becomes part of how your practice operates.

The headline difference

Without it, outputs are useful. With it, outputs are yours.

A one-time, roughly 30-minute calibration creates your studio's Voice Profile. After that, every letter, email, post, report and proposal DesignFlow AI produces sounds like it came from your studio — not from an AI.

1
The onboarding conversationTalk naturally about your studio — identity, clients, values.
10 min
2
Writing samplesUpload 5–10 examples of your best writing to analyse.
10 min
3
Tone calibrationPlace your studio on seven paired scales.
5 min
4
Brand languageThe words you always use, and the ones you never do.
5 min
Generic AI
"We are delighted to inform you that your project is progressing well and we look forward to delivering an exceptional bespoke solution tailored to your needs."
In your studio's voice
"Good progress this week — the joinery details are resolved and the kitchen scheme is ready for your review on Thursday. One decision needed on the worktop; I'll bring two options."
Automation

A well-run studio — with AI keeping the engine running in the background.

Daily

Morning Studio Briefing
8:00am
What's happening across every project today, overdue actions, deadlines.
Inbox Triage
9:00am
Client & contractor emails categorised, draft replies ready to approve.
End of Day Log
5:30pm
The project record updates itself — no timesheets, no chasing.

Weekly

Fee & Finance Summary
Mon 8:00am
Raised vs agreed, overdue invoices, projected income, scope creep.
Procurement Tracker
Mon 8:00am
On order, overdue, lead-time risks flagged for attention.
Stage Health Check
Fri 4:00pm
Right stage? Deliverables on track? Gateways outstanding?

Monthly

Invoice Run
1st, 8:00am
Instalments due, drafted and sent to you for approval. No month un-billed.
Cash Flow Summary
1st, 9:00am
A one-page financial overview for a studio without a finance director.
Team & Project Review
Last Fri
The monthly review becomes a habit, structured and documented.

Project-triggered

New Project Setup
On create
Folders, tracker, appointment letter and first gateway — before anyone opens a drawer.
CDM Notification
Stage 4→5
Obligations checked, F10 drafted. Compliance no longer relies on memory.
Handover & Referral
Stage 6–7
Handover pack assembled; a warm referral request at the right moment.

The goal is not to automate everything. It's to automate everything that doesn't require human judgement — so creative decisions, client relationships and design thinking stay where they belong: with you.

The design stays yours. The client relationships stay yours. The judgement stays yours. What leaves is the admin around all of it.

Get the pack

One purchase. The whole practice, augmented.

DesignFlow AI
£47
one-time
  • The full ~90-specialist pack, RIBA stages 0–7
  • All four Advanced Capabilities
  • The Firm Voice Calibrator
  • The full automation schedule (daily, weekly, monthly, triggered)
  • Installs into your own Claude, working alongside Studio OS
  • The Welcome Pack — up and running in your first session
  • 14-day satisfaction guarantee
Get the pack — £47

Stays current through the Academy subscription — version-controlled updates as specialists evolve.

AI works better when your practice is organised first. Start with the free Folder Structure Guide — the foundation everything sits on.
FAQ

Questions, answered plainly.

Where does DesignFlow AI run?
Inside your own Claude. The pack — specialists, the Voice Calibrator, and the automation schedules — installs into your workspace and works alongside your Studio OS (Notion) setup. The intelligence runs in your Claude; the automations keep your Studio OS up to date.
Do I need Studio OS to use it?
DesignFlow AI is built to work with the Studio OS workspace, and it's most powerful there — the specialists and automations read and update your projects. At minimum you'll want a well-organised practice, which is why we recommend starting with the free Folder Structure Guide.
What is the Firm Voice Calibrator?
A one-time, ~30-minute setup that captures how your studio communicates and applies it to every specialist output afterwards. Without it, outputs are useful; with it, they sound like you. You can update it any time as your studio evolves.
Does it replace the designer?
No. Creative decisions, client relationships and design thinking stay human. DesignFlow AI handles the formulaic, repetitive and easy-to-forget work around them — so the professional is free for the work that needs them.
How does it stay current?
Through the Academy subscription — a version-controlled update channel that keeps your specialists, capabilities and automations current as standards and best practice evolve.
Is there a guarantee?
Yes — a 14-day satisfaction guarantee. Complete the setup, run a few specialists, and if it isn't for you, you're covered.

Give the admin to the machine. Keep the craft.

Ninety specialists, your studio's voice, and a studio that runs itself in the background — for a one-time £47.

Get the pack — £47

One-time purchase · works inside your own Claude · 14-day satisfaction guarantee